Director of Grants Administration
Director of Grants Administration
Job Title
Director of Grants Administration
Organization
Missouri Community College Association (MCCA)
Reports To
Executive Director / Chief Financial Officer (or designee)
Employment Type
Full-time (grant-funded and/or association-funded, as applicable)
Position Summary
The Grants Administrator provides comprehensive oversight of federal and state grant programs administered by the Missouri Community College Association (MCCA), including grants awarded directly to MCCA and those managed on behalf of member community colleges or consortia. This position serves as a subject-matter expert in federal grants management and compliance, leads project management for multi-partner initiatives, and maintains strong working relationships with Missouri state agencies and federal funders to ensure successful implementation, accountability, and sustainability of funded projects.
Essential Duties & Responsibilities
Federal Grants Administration & Compliance
- Administer grants in compliance with federal regulations, including 2 CFR Part 200 (Uniform Guidance), EDGAR, and applicable program statutes and regulations.
- Interpret and apply federal grant requirements to ensure compliance across all grant-funded activities.
- Serve as the primary compliance contact for federal and state grant programs.
- Ensure timely and accurate submission of all required programmatic, performance, and financial reports.
- Maintain complete grant files and documentation to support audits, monitoring visits, and desk reviews.
Project Management & Implementation
- Provide project management oversight for complex, multi-year, and multi-partner grant initiatives.
- Track project milestones, deliverables, timelines, and outcomes to ensure alignment with approved grant objectives.
- Coordinate across internal staff, member colleges, consultants, and partners to support successful project execution.
- Identify implementation risks and proactively develop mitigation strategies.
- Support grant amendments, no-cost extensions, and scope or budget revisions as needed.
Financial Oversight & Budget Monitoring
- Coordinate with fiscal staff to monitor grant expenditures for allowability, allocability, and reasonableness.
- Review budgets, expenditure reports, and drawdowns to ensure compliance with federal and state requirements.
- Monitor matching or cost-sharing requirements, where applicable.
- Support audit preparation and respond to fiscal or compliance inquiries.
State & Federal Agency Coordination
- Build and maintain strong working relationships with Missouri state agencies, including departments overseeing education, workforce development, and economic development programs.
- Serve as a liaison between MCCA, member colleges, and state or federal agencies regarding grant administration and reporting.
- Communicate effectively with program officers and state contacts to clarify requirements, resolve issues, and support compliance.
Pre-Award & Proposal Support (as applicable)
- Assist with identification and analysis of federal and state funding opportunities.
- Provide guidance on grant compliance, project design, and budgeting during proposal development.
- Coordinate internal approvals and submission logistics for grant applications.
Training, Technical Assistance & Capacity Building
- Provide training and technical assistance to MCCA staff and member institutions on federal grant requirements and best practices.
- Develop and maintain grant management tools, templates, and guidance materials.
- Stay current on changes to federal and state grant regulations and disseminate updates to stakeholders.
Required Qualifications
- Bachelor’s degree in public administration, finance, accounting, education, or a related field.
- 3–5 years of experience administering federal grants, including compliance with Uniform Guidance and EDGAR.
- Demonstrated experience in project management for complex or multi-partner initiatives.
- Experience working with or coordinating across state agencies, preferably within Missouri.
- Strong organizational skills and ability to manage multiple projects and deadlines simultaneously.
Preferred Qualifications
- Experience with U.S. Department of Education grants, including TRIO or similar programs.
- Experience working with community colleges, higher education systems, or statewide associations.
- Familiarity with grant management and financial systems.
- Master’s degree in a related field.
Key Skills & Competencies
- Federal grants compliance and regulatory interpretation
- Project and program management
- Relationship-building with state and federal agencies
- Budget analysis and fiscal oversight
- Written and verbal communication
- Cross-institutional coordination and collaboration
Working Conditions
- Office-based with hybrid or remote flexibility, as permitted.
- Occasional in-state travel to member colleges or state agency meetings.
Equal Opportunity Statement
The Missouri Community College Association is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.
Additional Info
Job Type : Full-Time
Education Level : Bachelors Degree